Accounts Payable
FAQs
Error Messages
Error Messages - Common error messages seen in CORE on Accounts Payable Documents.GAX Documents
General Accounting Expense/Expenditure (GAX) - Records payment activity at the object of expenditure level without commodity code.How do I look up a deleted line from a GAX1 document? (08/18)
Why hasn't a posted JV in Clear come over to CORE in a GAX1 payment voucher? (08/18)
Why is my discarded GAX still showing up on the DISRQ table? (11/18)
Why is my canceled GAX still showing up on the DISRQ table? (11/18)
Is there a way to have multiple vendor lines on a GAX document? (6/20)
I am creating a GAX document for a credit; do I need to enter as a negative amount? (12/21)
IN Documents
Invoice (IN) - Records a vendor's invoice for the shipment of goods or the dollar amount of services rendered. Invoice documents can reference all documents of the PO Document Type.Payments
Can duplicate Vendor Invoice Numbers be entered for a payment? (08/18)
How do I look up a payment to a vendor, using limited information, without using a report? (12/21)
How do I activate a discontinued or inactive vendor for a one-time payment? (07/17)
Why didn't a Payment Request Matching (PRM) generate? (08/18)
What is the difference between a CCD and PPD on an EFT Disbursement? (12/19)
What is the difference between Check Reconciliation (CHREC) and Paid Check (PDCHK)? (04/20)
What report can be run to identify IN documents that have not generated a PRM document? (06/20)
Vendors
Vendors - Individuals and Companies that have chosen to do business with the State of Colorado.If a vendor updates their own address in VSS, when will I see the update? (12/21)
How many people in my department can we assign the VCC entry role? (12/21)
Should I issue an Electronic Funds Transfer (EFT) or Warrant when paying the vendor? (09/19)
I am creating an employee record, what should the VCUST record number be? (09/19)
Vendor Intercepts
Vendor Intercepts - Collecting past due and overdue receivables from vendor/customer.How can I identify if any money was intercepted from a payment I made? (12/21)
What notice has the vendor received of an intercept? (07/20)
The vendor has threatened to discontinue service unless we pay. What action should I take? (12/21)
How do I request a payment cancellation or reissue requests of intercepted payments? (07/20)
How can I get my vendor exempted from the Vendor Offset/Intercept process? (07/20)