Accounts Payable FAQs
Error MessagesError Messages - Common error messages seen in CORE on Accounts Payable Documents.
GAX DocumentsGeneral Accounting Expense/Expenditure (GAX) - Records payment activity at the object of expenditure level without commodity code.
I have approved a GAX payment. On the same day I approved the document, the vendor was put on hold. The GAX is showing as final in the system, but did not generate a payment. Who do I contact about removing the hold? (08/18)
I approved a GAX payment for a vendor that has been placed on hold. There is a note on the vendor record that is instructing me to use a different vendor number. Can I go in and modify the VC number in order for the payment to generate? (08/18)
I have approved a GAX payment. On the same day I approved the document it was determined that the coding on the document was not correct. The GAX is showing as final in the system, but did not generate a payment; can I modify the GAX and create a version 2? (1/21)
IN DocumentsInvoice (IN) - Records a vendor's invoice for the shipment of goods or the dollar amount of services rendered. Invoice documents can reference all documents of the PO Document Type.
VendorsVendors - Individuals and Companies that have chosen to do business with the State of Colorado.
Where can I find information regarding vendor management, EFT or warrant (check) data for payments, employer contributions for PERA retirees working as independent contractor, and Federal (1099) reporting? (10/20)